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5 Effective Workplace Time Management Strategies
If you are like me you probably struggle to keep time, be on time and in some instances finish something on time. I am one of those students that would struggle to research or do preliminary work on an assignment at university till the day before it’s due. I’m that one person that in most cases arrive five minutes after the time we agreed to meet or start has already lapsed. I will probably do that important project under pressure because I will either miscalculate my time, overestimate my capacity or underestimate the task at hand up until the time to complete it is a few hours, minutes or days away. Sound familiar? Are you also one of those chronic latecomers to any function?
According to behavioural expert Somia Zaman, people are always late because of a number of reasons which include:
- Over scheduling their days.
- Setting up unrealistic plans for the day
- Chronic procrastination
- Some form of anxiety which makes the transition from one place to another difficult
- Poor time keeping in general.
Some experts believe that some people developed the problem of chronic lateness from their parents at a young age. While Zaman also explains that time management for people with Autism and Attention Deficit Hyperactivity Disorder (ADHD) is a bit difficult.
We have to admit that sometimes lateness and poor time management affect our work and of course, this will, in turn, affect our bottom line. In case you want to be better at time keeping, these 5 tools and strategies will help you manage your time.
- Establish a routine if possible, this will be embedded in your brain, making tasks easy to carry out as you settle into your routine.
- Avoid multitasking. This will divide your attention and energy which might affect your time management
- Have a daily or weekly planner with reminders and if possible set an alarm to prompt you to remember the tasks.
- If possible find a way to automate repetitive tasks. For example, find a tool that will schedule all your appointments for the week and always schedule those repetitive appointments first so that you will be notified on time to attend to them
- Using time management tools like Trello, Dropbox, Scoro, Wanderlust, Harvest and many free tools available on the internet can help you manage your time and be productive in more ways than one.
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